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Permalink Reply by Sue L Canfield on February 25, 2010 at 7:48pm

I have used QuickBooks online for a couple of clients. There's also ways to access their computer with www.gotomypc.com. These clients usually scanned their paperwork and then emailed me the PDFs.

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Permalink Reply by Patricia Quinn McMahon on February 25, 2010 at 8:13pm

Thank you Sue! I really appreciate your help :-)

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Permalink Reply by Michele Flynn on February 25, 2010 at 8:26pm

Hi Patricia

There is also remote desktop that comes with Microsoft so you can actually sign in and use the client's actual server and therefore software. As Sue says the invoices could be scanned but if initially there is far too much to scan I am sure the client could post/ courier you the invoices and necessary paperwork. Once settled in you could have further invoices scanned on a weekly basis.

Michele

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Permalink Reply by Patricia Quinn McMahon on February 25, 2010 at 8:59pm

Great, thank you Michele. Appreciate your advice!

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Permalink Reply by Michelle Maria Nicholas on March 5, 2010 at 8:07pm

Hi Patricia:
I don't do virtual book keeping but there is a new application that is free online now call Outright. If you are an accountant this may bore you as it is geared towards those who has knowledge of accounting but is not in practice. Other than this there is QuickBooks online as well as MYOB. These latter two solutions are not free though except for their base trial products.
Michelle

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Permalink Reply by Patricia Quinn McMahon on March 6, 2010 at 7:27am

Thank you Michelle, I never heard of Outright, but I am definitely going to check that out!

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Permalink Reply by Michelle Maria Nicholas on March 6, 2010 at 10:28pm

Patricia:
You are most welcomed.

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Permalink Reply by Janet Janowiak on March 13, 2010 at 9:21am

Other ways to handle virtual bookkeeping with Quickbooks is to have the client make a copy of their file and email it to you. This considers that you have Quickbooks on your computer. This method may cause some confusion though because you both will be able to enter transactions into the file, which may cause some duplications. Another choice would be to have the client create the accountants copy of the file and transfer it to you. This method creates a cut off date where you are able to enter transactions previous to the cut off date only and the client can only enter transactions after the cut off date. No chance of duplication here.

The best method I have found is to use http://logmein.com which allows direct access to the clients computer. Of course, there is a time issue with this because it is difficult, if not impossible, for both you and the client to work on the computer at the same time.

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Permalink Reply by Michelle Maria Nicholas on March 24, 2010 at 12:27am

Patricia I discovered another a new online accounting resource tonight. It is an online accounting and ERP open source software all bundled into one called PhreeBooks (Free is spelt Phree on this website) Books. It can be found at http://www.phreebooks.com. I took a look at the demo and it is fantastic! I believe it is free as it is open source and licensed under the GNU license.
Michelle

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